This is the official and only manner of registration for the EGU General Assembly 2023.

Special notice: in accordance with current EU sanctions, EGU will not accept any payment of EGU23 registration, abstracts or any other fees from Russian or Belarusian institutions or banks. If you have any questions about this restriction, please contact general-assembly@egu.eu.

General information

  1. Registration for the EGU General Assembly 2023 is secured via payment of the appropriate registration fee.
  2. There is no waiving of registration fees except for scientists receiving a Roland Schlich travel support or an EGU award or medal.
  3. Renew your EGU membership while registering for the meeting to benefit from reduced registration rates.
  4. The fee for on-site participation includes participation in the on-site and provides access to the virtual part of the meeting. It also includes a public transportation ticket. The public transportation ticket is valid Monday–Friday, 24–28 April 2023, within Vienna (Zone 100). Please note that this ticket does not cover the transportation to and from the airport.
  5. The fee for virtual participation provides access to the virtual part of the meeting.
  6. Please read our instructions for online registration as well as our terms and conditions.
Register here

Rates for on-site participation

Early registration rates provide three payment options: (a) by credit card, (b) by PayPal, or (c) by bank transfer. However, if you want to purchase an EGU membership while registering, the payment is by credit card or PayPal only. Standard registration rates are applied after the early registration deadline and until the end of the conference. These rates can be paid online by credit card or PayPal only. Participants from most European countries can choose to receive their name badges by mail prior to the conference if payment is received by 8 March 2023.

The rates for on-site participation in Vienna are invoiced with the Austrian VAT of 20%. Therefore, the rates below are gross prices.
Categories Early gross rates
(by 8 March 2023, 13:00 CET)
Standard gross rates
Week ticket Week ticket Day ticket
EGU regular member 2023 (1) €500 €540 €280
EGU PhD candidate member 2023 (1,2) €290 €330 €180
EGU emeritus member 2023 (1,3) €290 €330 €180
Regular non-member €680 €730 €420
PhD candidate non-member (2) €440 €480 €310
Emeritus non-member (3) €440 €480 €310
Undergraduate or master student (2) €150 €150 --
(1) Participants having paid their annual membership fee for 2023 to the European Geosciences Union (EGU) and/or to the American Geophysical Union (AGU), Asia Oceania Geosciences Society (AOGS), or Japan Geoscience Union (JpGU).
(2) Please provide proof of status allowing us to set your user status to "student" in our user administration database. This may take up to two working days.
(3) Aged 60 or older and retired from full-time employment. Please note that this requires us to set your user status to "emeritus" in our user administration database. This may take up to two working days.

Support personnel or additional (non-scientific) attendees

In addition to the scientific attendees, there are two special types of attendees as follows:

  • Support personnel and carers of paid scientific attendees, particularly for those with medical or mobility support needs, are free of charge. Their registration can only be acquired by email. The full name and email address of the support person together with the invoice number of the registered attendee must be provided. A special registration link will then be sent to the support person.
  • Children of paid scientific attendees under the age of 18 are free of charge. Their registration can only be acquired by email. The full name of the child(ren), the age, and the invoice number of the registered attendee must be provided. Any attendee under 18 years of age must be accompanied by a legal parent or guardian.
  • Please note: unless for a disability, translators are considered to be active participants and have to pay regular rates (see above). Translators required to support the official conference language (English) do not qualify for medical support exemptions, however translators for people who are deaf, hard of hearing, or who support individuals with different learning requirements do qualify. If you have additional questions please email for clarification.

Opening hours

The opening hours of the name badge pickup counters on site are as follows:

Day Time
Sunday 12:00–20:00
Monday 07:30–18:00
Tuesday–Thursday 08:00–18:00
Friday 08:00–12:00

Rates for virtual participation

Early registration rates provide three payment options: (a) by credit card, (b) by PayPal, or (c) by bank transfer. However, if you want to purchase an EGU membership while registering, the payment is by credit card or PayPal only. Standard registration rates are applied after the early registration deadline and until the end of the conference. These rates can be paid online by credit card or PayPal only.

Remark on VAT: while fees for on-site participation for attendees taking part in Vienna are invoiced with the value-added tax (VAT) of Austria, fully virtual participation at EGU23 has by EU law a different regulation. The prices below are all net prices. The VAT in the invoices and payments will be added as follows and depends on (a) the country of residence of the attendee and (b) whether they apply an institutional invoice to their employer or a personal invoice:

  • Institutional invoice for German institutions: 19% German VAT will be added to the net prices given below and the gross amount must be paid.
  • Institutional invoice for institutions from EU countries excl. Germany: the institution's VAT ID must be provided. Then, the reverse-charge procedure will be applied. The invoiced amount stays net and the institution is obliged to settle the VAT in their country.
  • Institutional invoice for institutions from outside the EU: the reverse-charge procedure will be applied. The invoiced amount stays net and the institution is obliged to settle the VAT in their country.
  • Personal invoices, residency Germany: 19% German VAT will be added to the net prices given below and the gross amount must be paid.
  • Personal invoices, residency EU excl. Germany: the OSS procedure will be applied. Copernicus will use the VAT rate of the country of residence of the attendee. This VAT rate will be added to the net prices below when issuing the gross invoice amount to be paid. Copernicus will centrally settle these foreign-country VAT amounts with the German authorities.
  • Personal invoices, residency outside the EU: this is not possible. Attendees from outside the EU must apply an institutional invoice.
Categories Early net rates
(by 8 March 2023, 13:00 CET)
Standard net rates
EGU regular member 2023 (1) €290 €320
EGU PhD candidate member 2023 (1,2) €150 €160
EGU emeritus member 2023 (1,3) €150 €160
Regular non-member €360 €390
PhD candidate non-member (2) €180 €190
Emeritus non-member (3) €180 €190
Undergraduate or master student (2) Free Free
Low- & lower-middle income countries (4) Free Free
(1) Participants having paid their annual membership fee for 2023 to the European Geosciences Union (EGU) and/or to the American Geophysical Union (AGU), Asia Oceania Geosciences Society (AOGS), or Japan Geoscience Union (JpGU).
(2) Please provide proof of status allowing us to set your user status to "student" in our user administration database. This may take up to two working days.
(3) Aged 60 or older and retired from full-time employment. Please note that this requires us to set your user status to "emeritus" in our user administration database. This may take up to two working days.
(4) Virtual registration fees are waived for:
  • Scientists with a permanent affiliation in a low- or lower-middle income country according to the World Bank definition.
  • Examples:
    • A citizen of a lower-income country permanently working at a university located in a lower-income country who is temporarily working at an institution in a high-income country for a couple of months is eligible for a EGU23 fee waiver.
    • A citizen of a high-income country who is permanently working at a university located in a lower-income country is also eligible for a EGU23 fee waiver.
    • A person from a lower-income country who is permanently working in a high-income country is not eligible for a EGU23 fee waiver.
  • Documentation of the affiliation will be required.

Instructions for online registration

  • Please ensure you have read and understood the cancellation policy on registration conditions as provided on the website.
  • All information should be typed in upper and lower case (e.g., Jane Smith).
  • Since the reverse-charge procedure is applied to registrations for pure online events, attendees from affiliations within EU countries must provide the valid VAT ID of their institution. Attendees from German affiliations are subject to German VAT taxation.
  • You will have the opportunity to review and edit any registration details before the final stage of payment.
  • 60 minutes is the maximum time allowance to complete the form before the system times out.
  • The current versions of Firefox, Google Chrome, Safari, and Edge are the preferred platforms for use of the forms.

Terms and conditions

General

  • Registration must be accompanied by payment. Otherwise, no access (on-site or virtual) is granted.
  • Early registration must be accompanied by payment. Otherwise, it will not be processed and the standard registration rates will be applied.
  • Registrations are for the person acquiring the registration and paying the registration fee; registrations are non-transferable.
  • Registration for the conference implies the acceptance of the rules of conduct.
  • Changes to registration invoices are only possible with regard to the invoice address or order references. Any such claims must be received by Copernicus Meetings no later than six weeks after the last day of the conference. Later requests cannot be considered.
  • Changes to the registration rate selected in the finalized registration form, including received invoice, are only possible for unpaid invoices. In this case, the attendee is asked to cancel the registration order and to place a new one through the registration form, including the correct registration rate. Please note that the deadline for early registration also applies in these cases.
  • If you either pay for on-site participation or virtual participation, but later need to change your participation type, please contact accounting@copernicus.org by requesting the change and stating your invoice number. You will receive a full refund of your paid fee and you have to register again at the rate that is valid at the time of your new registration.

Pandemics, hazards, and force majeure

  • Any person who attends the conference on site in Vienna is obliged to follow any official regulations regarding health and hygiene that are valid during the conference runtime. Such regulations are considered official and mandatory if publicly announced by the European Union/Commission, the federal government of Austria, the federal state of Vienna, the city of Vienna, or the Austria Center Vienna as the hosting venue.
  • The obligation to follow official health and hygiene regulations is not only applied to COVID-19, but to any other pandemic or epidemic that might occur in the future.
  • Hazards that make it impossible to run the EGU23 at the Austria Center Vienna grant Copernicus Meetings the right to cancel the event and therefore terminate the paid registrations of on-site attendees. In such cases, on-site attendees will either be offered a virtual attendance and get the difference between paid fees and virtual attendance fees reimbursed, or, if no virtual equivalent takes place, the full registration fee is reimbursed. Copernicus Meetings, however, will not be liable for other costs the attendee might have had (e.g., travel, accommodation).

Cancellation policy

  • Registration fees will only be refunded if the notice of cancellation is received by Copernicus Meetings before 8 March 2023. The cancellation fee is €50.
  • Cancellations after 8 March 2023 and no-shows are not eligible for a refund.
  • There is no reason (including but not limited to illness) for registration cancellation that makes the above-mentioned deadline for cancellations inapplicable.

Insurance

The organizers cannot accept liability for personal accident, loss, or damage to private property, which may be incurred as a result of the participation in the EGU General Assembly 2023. Participants are, therefore, advised to arrange appropriate insurance coverage. This should apply not only to travel but also to cancellation costs.

Disclaimer

By registering, participants acknowledge and consent that during their attendance at EGU23 their contributions to online sessions may be recorded by an official of the conference. This content may be distributed or published at the discretion of the European Geosciences Union. If you do not wish to be recorded, you are required to formally advise the EGU Office in advance.